SportsEngine pricing: what to request in an HQ quote
To get SportsEngine pricing for your club, request a written SportsEngine HQ quote. The official pages we checked on September 30, 2026 did not supply a current HQ subscription rate. Give the seller your player count and payment plan, then request the package and fees in writing.
Check the product name on the offer. When we opened the HQ site’s /hq/pricing link, it went to SportsEngine Motion pricing. Use an HQ quote for your club’s budget. Sources: SportsEngine HQ, Motion pricing.
This guide shows what to request and how to estimate fees. We used official documentation; we have not bought a plan or received a vendor quote. Secondslide publishes the guide and offers program operations and outfitting.
Build your SportsEngine cost estimate
| Cost field | What to get in writing | Why it affects the budget |
|---|---|---|
| Software package | Exact HQ package, included functions and subscription term | Confirms the product and service you are buying |
| Setup and onboarding | Any charge, included work and responsible staff member | First-year cost can differ from renewal cost |
| Payment charges | Percentage, fixed amount, payment methods and what each charge includes | Installments and method choices can change the total |
| Add-ons | Required function, price and whether it repeats | Covers work your club needs beyond the base offer |
| Renewal and exit | Renewal price/terms, cancellation deadline and record access/export | Helps the club plan beyond the first season |
| Refunds and chargebacks | Rules, fee treatment and staff process | Shows which costs remain when a payment is returned |
Have the seller mark each line as included, not applicable or a stated price. Leave unanswered amounts marked “unknown.”
Choose a package for the work you need
SportsEngine lists player and coach registration and rosters in all paid HQ packages. Its package guide also lists invoicing, payments and financial reports. Schedules, team/club messages and a team Mobile App are included too. Check other functions and integrations in the offer. Source: HQ package comparison.
Bring a short list of jobs. A rec league might need sign-ups, team placement and games across shared fields. A club might need payment plans and access for several staff members. Ask the seller to name the package for that list and price any extras.
HQ’s getting-started page links to a free version. An official guide dated July 28, 2022 describes Free HQ sign-ups, invoicing and messages. If those are the jobs you need, have the seller show what the current free offer includes. Ask which of your required tasks need a paid package. Sources: HQ getting started, Free HQ guide.
If you only need a team calendar, compare the single-team app options before buying a club package.
Work out the management fees
HQ’s management fees use the rates your club negotiates. The percentage charge applies to the order amount after discounts, which the guide calls the net order amount. A fixed charge is added for each counted payment-plan transaction. Get both rates from your quote. Source: HQ management fees.
Calculate each payment method separately, using its quoted rate and transaction count:
Estimated management fees = net amount × quoted percentage + counted transactions × quoted fixed fee.
Check deposits and later payments with the seller. HQ’s terms guide says sale items set how much is due at checkout. Payment terms split the remaining balance into installments and set their due dates. Ask how those upfront and later payments count toward the fixed fee in your plan. Source: HQ payment terms.
The management-fee guide says the club pays by default. Its Recover Fees setting lets the club charge the customer. If you use that setting, ask to see the family’s final checkout total. Record those fees in the family-paid cost column.
Worked example: more payments, more fixed charges
These rates are hypothetical and are not SportsEngine prices. Assume 100 families each have one $300 registration after discounts. All use the same payment method at an assumed 3% plus $1 per counted transaction. The club absorbs the fees. Assume every balance is paid, with no refunds or other charges.
Eighty families make one payment each. Twenty families make three counted payments each:
- Net amount: 100 × $300 = $30,000.
- Counted transactions: 80 + (20 × 3) = 140.
- Percentage charge: $30,000 × 3% = $900.
- Fixed charge: 140 × $1 = $140.
- Estimated management fees: $1,040.
If each family made one counted payment at that same assumed rate, fees would total $1,000. The extra 40 payments add $40 in fixed charges. This example leaves software, setup and add-ons for the quote worksheet.
The $30,000 is money for the program. Put only the vendor charges in the vendor-cost totals.
Count each fee once
Ask whether management fees include processing or whether a separate charge applies. Use the quote’s rate for each payment method. Add a processor charge only when the written offer lists it separately.
Get the refund rules in writing, including which fees are returned. Request chargeback charges, payout timing and the steps your treasurer must take. Settle those terms before sign-ups open.
Compare the first year with renewal
Use two columns. Include setup and all required costs in the first year. Use the stated renewal price and terms for the next year. Keep unknown charges visible until the seller answers them.
Give any other vendor the same player count, net amount and payment count. Ask each to return a written estimate using those inputs. For product differences, see TeamSnap vs. SportsEngine. For more options, use the sports club management software guide.
Free SportsEngine HQ quote and cost worksheet
Complete this from a written quote. If a field is unanswered, write “unknown” and send it back for clarification. This is a buying worksheet, not a vendor rate card.
Quote identity: Product ______ · Package ______ · Quote date ______ · Currency ______ · Valid through ______
Program assumptions: Players ______ · Net dues/fees collected ______ · Expected payment methods ______ · Counted transactions by method ______
| Cost or term | Written answer | First-year cost | Renewal-year cost |
|---|---|---|---|
| Software subscription and included functions | |||
| Setup, onboarding and any migration work | |||
| Percentage and fixed charge for each payment method | |||
| Whether processing is included or separately charged | |||
| Required add-ons and staff access | |||
| Optional add-ons selected by the club | |||
| Refund and chargeback charges/fee treatment | |||
| Stated total for the supplied assumptions |
For each payment method, calculate using the vendor’s counted transactions and quoted rate:
Net amount × percentage + counted transactions × fixed charge = ______
Add required software, setup and add-on charges once. Reconcile your result with the vendor’s returned estimate before choosing.
- Who pays which fees: club ______ · families ______
- Deposit and installment-count rules: ______
- Payout timing and refund process: ______
- Renewal/cancellation deadline and price terms: ______
- Export/access arrangements when the agreement ends: ______
- Person responsible for resolving unknown fields: ______
Secondslide is one option to price alongside HQ. Registration, payments and payment plans run on a connected platform with scheduling, communications, team chat and a parent mobile app, and the same partner outfits teams and runs team stores. Our team can also set up donation fundraising, sponsorships and a program website. If you need help collecting season dues or running your program, talk with Secondslide. Bring the same work and cost assumptions so you can compare the offer.